At Mecca Management, we disrupt a long tradition in commercial real estate - instead of focusing on the buildings first, we focus on the people inside them. Our emphasis on people and customer care allows us to accomplish the goals of landlords and building owners by achieving high occupancy, tenant satisfaction and high return on every property while creating indelible, lasting impressions in people’s lives. Our purpose transcends merely servicing real estate - Over years of experience, we’ve discovered how to directly impact the journey through our unique approach to property management and we call all to journey forward with Mecca. When you are part of Mecca you are part of a community. We understand our employee’s success is our success. We have created a people-centric culture that is ready for the next expansion.  

Are you ready to help create the next level in commercial property management? Come grow with us? 

The Assistant Property Manager will work closely with the Property Management team, supporting a retail, office, and industrial portfolio in a large geographic area. You will typically act as the initial contact for administrative tasks and customer service. This position will also work closely with service vendors and contractors as well as tenants, owners, and accounting team. This role reports directly to the President of the Company as well as to the other Partners as needed. 

Duties and Responsibilities: 

Update and improve properties to increase return on investment (ROI) 

Ensure all work order and repair requests are processed timely 

Coordinate and assist in vendor supervision 

Enforce property rules and regulations 

Assist with transitioning of new and terminating property accounts including utility transfer, vendor set-up, tenant introductions and Yardi input of property and lease information 

As directed by Property Manager, inspect building/property exterior, including common areas, to insure first class appearance of all areas and proper operation of equipment, lighting, etc. 

Review, prepare and code invoices for property manager’s approval 

Fully abstract all new leases and input tenant contacts, lease dates, billing information, insurance dates and all other data for generation of monthly reports and tenant account statements 

Assist with setting up of tenant billing with Accounting and Property Manager including: base rent common area expenses, miscellaneous charges, billable work performed for tenants, research discrepancies in tenant receivable issues, assist with rent collections, and assist accounting with necessary adjustments 

Assist with monthly and quarterly management reports as well as annual budget preparation 

Assist with reconciling actual Operating Expenses (CAM) for previous year’s tenant billings and refund tenants for any over payment of bill tenants for any deficiency in recovering operating expenses for the property 

Skills and Qualifications 

2+ years of commercial property management experience (strongly preferred) 

Associate (2 year) Degree in business related major (strongly preferred) 

Active and valid Utah Real Estate license (preferred) 

Ability to pass a background (required) 

Strong Microsoft Excel understanding and spreadsheet creation (required) 

Strong financial analysis aptitude and experience 

Excellent verbal and written communication and presentation skills 

Ability to travel throughout the Wasatch Front area to multiple commercial building sites (required) 

Benefits 

Excellent Healthcare Benefits 

Yearly performance bonus 

Generous Time Off/ Vacation 

Payment range is commensurate with experience. 

Please send resume to jobs@meccapm.com 

Generate furniture typicals, floorplate layouts, renderings, design time estimates.Assist with bid response documents and participate in client presentations.

Create software generated furniture specifications and supporting documents. Responsible to record project work time and manage internal deadlines. Apply design knowledge and consultation, i.e. code requirements, product application, project budgets and design trends.

Ensure accuracy of drawings and specifications, including participation in peer design checks. Participate in construction, architect, and design meetings with other client vendors. Provide technical consultation regarding electrical requirements, cabling, capacity, etc. relative to entire furniture scope.

Develop and manage client relationships alongside the Account Manager and Project Manager.

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Maintain the physical functionality and safety of building HVAC systems including tenant spaces and facility common areas. 

Respond to tenant calls and team member work orders in a timely, friendly, and efficient manner to assess and repair non-functioning HVAC systems and equipment.

Perform a variety of repair and maintenance tasks including carpentry, plumbing, electrical work and HVAC work.Conduct inspections for preventive maintenance needs. Record and report completed repairs and items that require further attention

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Plan, organize and coordinate details of events and activities at each Mecca property for tenants.

Responds to phone, email, and text inquiries about scheduling rooms. Meets with clients to discuss setup options, calculate cost estimates, and review checklists of requirements for use of facilities and approved service providers. Finalizes rental agreements, records tentative and contracted dates on event calendar, and accepts deposits and fee payments.

Opens and secures facility before and after events.

Acts as primary point of contact with clients, custodians, and temporary staff to coordinate all details of scheduled events.

Cooperates with marketing team to promote and publicize events. Assembles and distributes promotional packets. Monitors and manages social media channels for events.

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This position ensures the long-term occupancy of the properties by providing the highest possible level of customer service to tenants and maintaining the appearance of the assigned properties to company standards. In general, this position is responsible for managing tenant relationships, property operations and costs, approved capital expenditures and the tenant improvement process for assigned

properties. 

Regularly inspect and evaluate all building components, equipment, systems and grounds to ensure that the appearance and operation of the properties meet Mecca's stringent standards.

Coordinate routine technical service/response, 3rd party vendors and emergency response activities, as required. Proactively develop, enhance and maintain emergency procedures and preventive maintenance programs. Actively participate in the capital planning process.

Develop and manage the annual budgets for assigned properties and ensure the properties operate within budget. Review monthly operating reports and explain budget variances. Review quarterly trial balances and ensure proper allocation of service.

Develop weekly updates and monthly summaries of property activities and tenant relations.

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Customer Experience Managers  bridges the gap between the customer and the properties we manage. Their jobs ensure that each touchpoint across the customer journey is engaging, efficient, and effective.

Customer Experience Managers believe that every touchpoint with our organization’s customers is a chance to make their experience remarkable. In turn, customers remain loyal to the organization and refer others to our business.

Map the customer journey and identify opportunities to proactively intervene on Mecca's behalf.

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Oversee construction projects from beginning to end. Manage the budget and estimate costs. Determine the necessary equipment, materials, and manpower needed. Keep track of inventory, tools and equipment. Ensure supplies and equipment are ordered and delivered according to schedule. Prepare reports regarding job status. Resolve any problems that may arise. Ensure compliance with safety regulations and building codes.

Train and mentor construction workers and construction laborers depending on the size of the project. Collaborate with subcontractors, engineers, architects and key team members of the project team. Negotiate with external vendors on contract agreements. Obtain the appropriate permits and licenses from authorities for construction sites. Plan construction operations. Ensure all deadlines are met. Hire contractors and staff including construction laborers. Allocate and manage resources to ensure that they are available when they are needed throughout the construction projects. Keep all stakeholders aware of the progress on projects and prepare progress reports regularly

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